Rothbaum Consulting Engineers GmbH

Privacy Policy

Data protection information pursuant to Art. 13 DSGVO

Name and address of the controller

The controller within the meaning of the General Data Protection Regulation (GDPR) and other data protection regulations is:

Rothbaum Consulting Engineers GmbH

Hohe Bleichen 13
20354 Hamburg
Germany

Name and address of the data protection officer

The data protection officer of the controller is:

dsgvoschutzteam.com – Lukmann Consulting GmbH

Packerstraße 131a
A-8561 Söding

Phone: +49 7223 95 666 77
Email: service@dsgvoschutzteam.com

General information on data processing

Legal basis for the processing of personal data

In accordance with Art. 13 DSGVO, we inform you of the legal basis for our data processing. If the legal basis is not specifically stated in the privacy policy, the following applies:
The legal basis for obtaining consent is Art. 6 (1) (a) in conjunction with Art. 7 DSGVO. The legal basis for processing to fulfill our services and implement contractual measures, as well as to respond to inquiries, is Art. 6 (1) (b) DSGVO. The legal basis for processing to fulfill our legal obligations is Art. 6 (1) (c) DSGVO. If the processing of your data is necessary to protect a legitimate interest of our company or a third party, and the interests, fundamental rights, and freedoms of the data subject do not outweigh the aforementioned interest, Art. 6 (1) (f) DSGVO serves as the legal basis for processing. In the event that the vital interests of the data subject or another natural person require the processing of personal data, Art. 6 (1) (d) DSGVO serves as the legal basis.

Data deletion and storage period

We adhere to the principles of data minimization pursuant to Art. 5 (1) (c) DSGVO and storage limitation pursuant to Art. 5 (1) (e) DSGVO. We store your personal data only for as long as necessary to achieve the purposes stated here or as required by the retention periods stipulated by law. Once the respective purpose no longer applies or after these retention periods have expired, the corresponding data will be deleted as quickly as possible.

Note on data transfer to third countries

Our website also includes tools from companies based in third countries. If these tools are active, your personal data may be transferred to the servers of the respective companies. The level of data protection in third countries generally does not comply with EU data protection law. This means there is a risk that your data will be transferred to the authorities of these countries. We have no influence on these processing activities.

External Links

This website may contain links to third-party websites or to other websites under our responsibility. If you follow a link to one of the websites outside our responsibility, please note that these websites have their own privacy policy. We assume no responsibility or liability for these third-party websites and their privacy notices. Therefore, before using these websites, please check whether you agree to the privacy policies there.

You can recognize external links either by the fact that they are displayed in a slightly different color from the rest of the text or by the fact that they are underlined. Your cursor shows you external links when you hover over such a link. Your personal data is only transferred to the link’s destination when you click on an external link. The operator of the other website receives, in particular, your IP address, the time you clicked the link, the page on which you clicked the link, and other information that you can find in the privacy policy of the respective provider.

Please also note that individual links may lead to data transfer outside the European Economic Area. This could give foreign authorities access to your data. You may not have any legal recourse against this data access. If you do not want your personal data to be transferred to the link destination or even be exposed to unwanted access by foreign authorities, please do not click on any links.

Rights of the data subject

As a data subject within the meaning of the DSGVO, you have the right to assert various rights. The data subject rights arising from the DSGVO are the right to information (Article 15), the right to rectification (Article 16), the right to erasure (Article 17), the right to restriction of processing (Article 18), the right to object (Article 21), the right to lodge a complaint with a supervisory authority, and the right to data portability (Article 20).

Right of withdrawal:
Some data processing can only take place with your express consent. You have the right to withdraw your consent at any time. However, this does not affect the legality of the data processing up to the time of withdrawal.

Right of objection:
If the processing is based on Article 6 (1) (e) or (f) GDPR, you as the data subject may object to the processing of personal data concerning you at any time for reasons arising from your particular situation. You also have this right in the case of profiling based on these provisions within the meaning of Art. 4 (4) GDPR. Unless we can demonstrate a legitimate interest in the processing that outweighs your interests, rights, and freedoms, or if processing serves the establishment, exercise, or defense of legal claims, we will refrain from processing your data after you have objected.

If the processing of personal data serves the purpose of direct marketing, you also have the right to object at any time. The same applies to profiling related to direct marketing. Here, too, we will no longer process personal data once you object.

Right to lodge a complaint with a supervisory authority:
If you believe that the processing of personal data concerning you violates the GDPR, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work, or place of the alleged violation, without prejudice to any other administrative or judicial remedy.

Right to data portability:
If your data is processed automatically based on your consent or to fulfill a contract, you have the right to receive this data in a structured, common, and machine-readable format. You also have the right to request the transfer and provision of the data to another controller, provided this is technically feasible.

Right to information, rectification, and erasure:
You have the right to receive information about your personal data processed, including the purpose of the data processing, the categories, the recipients, and the duration of storage. If you have any questions about this or other topics related to personal data, you can of course contact us using the contact details provided in the legal notice.

Right to restriction of processing:
You can request the restriction of the processing of your personal data at any time. To do so, you must meet one of the following requirements:

You dispute the accuracy of the personal data. You have the right to request a restriction of processing for the duration of the verification of its accuracy.
If processing is unlawful, you can request a restriction of the use of the data as an alternative to deletion.
If we no longer need your personal data for the purposes of processing, but you require the data to assert, exercise, or defend legal claims, you can request restriction of processing as an alternative to deletion.
If you object to processing pursuant to Art. 21 (1) DSGVO, your interests will be weighed against ours. Until this balancing has been carried out, you have the right to request restriction of processing

Restriction of processing means that personal data, apart from storage, may only be processed with your consent or for the purpose of asserting, exercising, or defending legal claims or protecting the rights of another natural or legal person, or for reasons of important public interest of the Union or a Member State.

Provision of the website (web host)

Our website is hosted by:

punkt.de GmbH
Sophienstraße 187, 76185 Karlsruhe
Germany

When you access our website, we automatically collect and store information in so-called server log files. Your browser automatically transmits this information to our server or to the server of our hosting company.

This information includes:

IP address of the website visitor’s device
Device used
Hostname of the accessing computer
Operating system of the visitor
Browser type and version
Name of the retrieved file
Time of the server request
Amount of data
Information about whether the data retrieval was successful

This data is not merged with other data sources.

Instead of operating this website on our own server, we can also have it operated on the server of an external service provider (hosting company), which we have named above in this case. The personal data collected by this website is then stored on the servers of the hosting company. In addition to the data listed above, the web host also stores contact requests, contact details, names, website access data, meta and communication data, contract data, and other data generated via a website for us.

The legal basis for processing this data is Art. 6 (1) (f) DSGVO. Our legitimate interest is the technically error-free presentation and optimization of this website. If the website is accessed to enter into contract negotiations with us or to conclude a contract, this serves as an additional legal basis (Art. 6 (1) (b) DSGVO). In the event that we have commissioned a hosting company, a contract for order processing exists with this service provider.

Use of Local Storage Items, Session Storage Items, and Cookies

Our website uses Local Storage Items, Session Storage Items, and/or cookies. Local storage is a mechanism that enables the storage of data within the browser on your device. This data usually contains user preferences, such as a website’s “day” or “night” mode, and is retained until you manually delete the data. Session storage is very similar to local storage, except that the storage period only lasts for the current session, i.e., until the current tab is closed. After that, the session storage items are deleted from your device. Cookies are information that a web server (a server that provides web content) stores on your device to identify that device. They are either temporarily deleted for the duration of a session (session cookies) and after you have finished visiting a website, or permanently stored on your device (permanent cookies) until you delete them yourself or until they are automatically deleted by your web browser.

These objects can also be stored on your device by third-party companies when you access our site (third-party requests). This enables us as the operator and you as a visitor to this website to use certain services provided by third parties installed on this website. Examples include the processing of payment services or the display of videos.

These mechanisms have a wide range of applications. They can improve the functionality of a website, control shopping cart functions, increase the security and convenience of website use, and conduct analyses of visitor flows and behavior. Depending on the individual functions, these are classified under data protection law. If they are necessary for the operation of the website and to provide certain functions (shopping cart function) or serve to optimize the website (e.g., cookies for measuring visitor behavior), their use is based on Art. 6 (1) (f) DSGVO. As a website operator, we have a legitimate interest in storing local storage items, session storage items, and cookies to ensure the technically error-free and optimized provision of our services. In all other cases, local storage items, session storage items, and cookies are stored only with your express consent (Art. 6 (1) (a) DSGVO).

If local storage items, session storage items, or cookies are used by third-party companies or for analysis purposes, we will inform you separately in this privacy policy. Your required consent will be requested and can be revoked at any time.

Use of external services

Our website uses external services. External services are third-party services that are used on our website. This can be done for various reasons, such as embedding videos or website security. When using these services, personal data is also shared with the respective providers of these external services. If we have no legitimate interest in using these services, we will obtain your consent as a visitor to our website before using them, which can be revoked at any time (Art. 6 (1) (a) DSGVO).

Analytics

We process personal data of website visitors to analyze user behavior. By evaluating the data obtained, we are able to compile information about the use of the individual components of our website. This allows us to increase the user-friendliness of our website. The analysis tools used could, for example, create user profiles for the delivery of targeted or interest-based advertising messages, recognize our website visitors on their next visit to our website, measure their click/scroll behavior and downloads, create heatmaps, recognize page views, measure visit duration or bounce rates, and track the origin of website visitors (city, country, which page the visitor came from). Our market research and marketing activities can be improved with the help of these analysis tools.

Data processing only occurs if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 (1) (a) DSGVO). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g., via the consent banner or other options provided on this website), we will terminate this data processing. The legality of the processing carried out up to the time of revocation remains unaffected.

Google Analytics
We use the Google Analytics service on our website. The service provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Using this service may result in data being transferred to a third country (USA). The provider is certified according to the EU-U.S. Data Privacy Framework and therefore offers an adequate level of data protection.

Further information can be found in the provider’s privacy policy at the following URL: https://business.safety.google/privacy.

IP Geolocation API
We use the IP Geolocation API service on our website. The service provider is ipgeolocation, Lahore, Pakistan.

Using this service may result in data being transferred to a third country (Pakistan).

Further information can be found in the provider’s privacy policy at the following URL: https://ipgeolocation.io/privacy.html.

Leadfeeder
We use the Leadfeeder service on our website. The service provider is Leadfeeder, Liidio Oy / Leadfeeder, Keskuskatu 6 E, 00100 Helsinki, Finland.

Further information can be found in the provider’s privacy policy at the following URL: https://www.leadfeeder.com/privacy/.

LinkedIn Insight Tag
We use the LinkedIn Insight Tag service on our website. The service provider is LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Using this service may result in data being transferred to a third country (the USA). The provider is certified according to the EU-U.S. Data Privacy Framework and therefore offers an appropriate level of data protection.

Further information can be found in the provider’s privacy policy at the following URL: https://www.linkedin.com/legal/privacy-policy.

SalesViewer
We use the SalesViewer service on our website. The service provider is SalesViewer GmbH, Huestraße 30, 44787 Bochum, Germany.

Further information can be found in the provider’s privacy policy at the following URL: https://www.salesviewer.com/en/privacy-policy.

In order to comply with data protection requirements, we use a consent management tool on our website. We use this tool to obtain the necessary consent for setting cookies or using external services. The consent is stored.

The processing is necessary to fulfill a legal obligation to which the controller (website operator) is subject. The legal basis for the processing is therefore Art. 6 (1) (c) GDPR.

Borlabs Cookie
We use the Borlabs Cookie service on our website. The provider of the service is Borlabs – Benjamin A. Bornstein, Rübenkamp 32, 22305 Hamburg, Germany.

Since this service is hosted locally on the web server, no data is transferred to third parties.

Content Delivery Network (CDN)

We use a content delivery network (CDN) to optimize the performance and availability of our website. For this purpose, the service provider that provides this network processes your IP address and the information about when you visited our website. All further information on data processing by this service provider can be found in their privacy policy.

We base this processing on a legitimate interest (Art. 6 (1) (f) DSGVO).

Our legitimate interest in using a content delivery network is to be able to display our website as quickly, securely, and reliably as possible.

jsDelivr
We use the jsDelivr service on our website. The provider of this service is Volentio JSD Limited, Suite 2a1, Northside House, Mount Pleasant, Barnet, EN4 9EB, United Kingdom.

Using this service may result in data being transferred to a third country (USA).

Further information can be found in the provider’s privacy policy at the following URL: https://www.jsdelivr.com/terms/privacy-policy.

Content Management System

A content management system enables the creation, editing, organization, and presentation of digital content. We use a content management system to create content for our website. This enables us to create a more appealing website.

We base this processing on a legitimate interest (Art. 6 (1) (f) DSGVO).

Our legitimate interest lies in the technically error-free presentation and optimization of the website.

WordPress
We use the WordPress service on our website. The provider of this service is Automattic Inc., 60 29th Street #343, 94110 San Francisco (CA), USA.

Since this service is hosted locally on the web server, no data is transferred to third parties.

CRM Systems

To better manage our customer relationships, we use a customer relationship management system. This enables us to clearly present and maintain customer relationship processes in an organized manner. This includes existing and potential customers. Personal data, such as name and address, is processed.

HubSpot
We use the HubSpot service on our website. The service provider is HubSpot Ireland Limited, 1 Sir John Rogerson’s Quay, Dublin 2, Ireland.

Using the service may result in data being transferred to a third country (the USA). The provider is certified according to the EU-U.S. Data Privacy Framework and therefore offers an adequate level of data protection.

Further information can be found in the provider’s privacy policy at the following URL: https://legal.hubspot.com/privacy-policy.

Display Optimization

We use tools to optimize the presentation of our website. These tools help, among other things, to display the website in other languages or in a more accessible manner.

Data processing only occurs if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 (1) (a) GDPR). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g., via the consent banner or other options provided on this website), we will terminate this data processing. The legality of the processing carried out up to the time of revocation remains unaffected.

WPML
We use the WPML service on our website. The provider of this service is OnTheGoSystems Ltd., 22/F 3 Lockhart Road, Wanchai, Hong Kong, China.

Since this service is hosted locally on the web server, no data is transferred to third parties.

We base this processing on a legitimate interest (Article 6 (1) (f) GDPR).

This application is required to ensure the unrestricted functionality of the website. This is a language tool that is considered essential.

Data Protection Software

In order to better comply with data protection requirements, we use appropriate software. This software supports us in complying with data protection regulations.

ALFRIGHT Data Protection Notice
We use the ALFRIGHT Data Protection Notice service on our website. The provider of this service is Lukmann Consulting GmbH, Packerstraße 131a, A-8561 Söding, Austria.

We base this processing on a legitimate interest (Art. 6 (1) (f) DSGVO).

This service helps us keep our privacy policy up-to-date and legally compliant. Therefore, we rely on the legal basis of legitimate interest.

Forms and Surveys

We use tools on our website that allow us to create surveys and forms and integrate them into our website. These tools are used to conduct surveys on various topics on our website. These forms allow us to create inquiries and information on any topic and integrate them into the website. These forms and surveys can be completed or answered by you as a website visitor. When you visit the website and complete or answer surveys or forms, your personal data as a website visitor is processed. This includes, in particular, your IP address and other data you enter as a website visitor in forms or as part of surveys. This personal data is processed by the website operator and the provider of the survey or form tool (our processor) and stored on their servers.

Processing only occurs if you consent to this data processing (via our consent banner on the website). The legal basis for this processing is consent (Art. 6 (1) (a) DSGVO). Without your consent, data processing will not take place in the manner described above. If you revoke your consent (e.g., via the consent banner or other options provided on this website), we will terminate this data processing. The legality of the processing carried out up to the time of revocation remains unaffected.

ALFRIGHT Services
We use the ALFRIGHT Services service on our website. The service provider is Lukmann Consulting GmbH, Packerstraße 131a, A-8561 Söding, Austria.

We base this processing on a legitimate interest (Art. 6 (1) (f) DSGVO).

This service helps us keep our privacy policy up-to-date and legally compliant. Therefore, we rely on the legal basis of legitimate interest.

Contact Form 7
We use the Contact Form 7 service on our website. The service provider is Rock Lobster, LLC., Japan.

Since this service is hosted locally on the web server, no data is transferred to third parties.

Interface Software

Business processes are more cost-effective, faster, and error-free when automated with software via interfaces. This allows them to be efficiently integrated into company processes via your own website or social networks. We use interface software on our website to link different applications and to securely transfer personal data from one application to another.

Google Tag Manager
We use the Google Tag Manager service on our website. The provider of this service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Further information can be found in the provider’s privacy policy at the following URL: https://business.safety.google/privacy.

Search Engine

To make content on our website easier to find, a third-party search engine has been integrated. Integrating the search engine into the website results in the transmission of technical data such as the IP address to the third-party provider.

Google
We use the Google service on our website. The provider of this service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Further information can be found in the provider’s privacy policy at the following URL: https://business.safety.google/privacy.

We use social media plugins to connect our website with our social media channels. The integration of these plugins is intended to make it easier for visitors to our website to follow our social media channels, share content, like, or comment. Some social media plugins enable us to analyze the user behavior of website visitors in relation to their behavior on social networks. The use of plugins is intended to increase the awareness and number of followers of our channels.

The plugins also process personal data and transfer data to these social networks. This transfer occurs as soon as the website is accessed. Examples of data processed include: name, address, email address, telephone number, access time, device information, and IP address.

LinkedIn
We use the LinkedIn service on our website. The service is provided by LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Using the service may result in data being transferred to a third country (USA). The provider is certified according to the EU-U.S. Data Privacy Framework and therefore offers an adequate level of data protection.

Further information can be found in the provider’s privacy policy at the following URL: https://www.linkedin.com/legal/privacy-policy.

Video/Music Service
Audio and videos are integrated into our website. These are retrieved from the server of our provider, the so-called audio or video platform. To play an audio or video, your device establishes a connection with the audio or video platform and transmits personal data to it. This includes, in particular, the IP address, any location data, or information about the user’s browser and device.

Vimeo
We use the Vimeo service on our website. The provider of the service is Vimeo.com, Inc., 330 West 34th Street, 5th Floor, New York 10001, USA.

Further information can be found in the provider’s privacy policy at the following URL: https://vimeo.com/privacy.

Advertising

Our website uses tools that facilitate or enable the placement of advertising and the evaluation of the success of placed ads. Personal data is processed for this purpose, in particular the IP address, access times, and device information.

Google Ads
We use the Google Ads service on our website. The provider of this service is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Using this service may result in data being transferred to a third country (USA). The provider is subject to EU-U.S. Data Privacy Framework and therefore offers an adequate level of data protection.

Further information can be found in the provider’s privacy policy at the following URL: https://business.safety.google/privacy.

Google AdSense
We use the Google AdSense service on our website. The service provider is Google Ireland Limited (GV), Gordon House, Barrow Street, Dublin 4, Ireland.

Further information can be found in the provider’s privacy policy at the following URL: https://business.safety.google/privacy.

Google DoubleClick
We use the Google DoubleClick service on our website. The service provider is Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland.

Further information can be found in the provider’s privacy policy at the following URL: https://business.safety.google/privacy.

LinkedIn Ads
We use the LinkedIn Ads service on our website. The service is provided by LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland.

Further information can be found in the provider’s privacy policy at the following URL: https://www.linkedin.com/legal/privacy-policy.

Contact Forms

On our website, you can contact us via a contact form. Your contact details are required in particular to contact you via this form.

If you give your consent, the legal basis is Art. 6 (1) (a) DSGVO. This consent can be revoked at any time.

If you send inquiries about our products, services, or our company, the processing will be carried out for the purpose of fulfilling the contract or taking pre-contractual measures in accordance with Art. 6 (1) (b) DSGVO. Furthermore, there may be a legitimate interest in maintaining business relationships or answering your inquiry for other reasons. The legal basis for processing your data in this case would be Art. 6 (1) (f) DSGVO.

The data will be deleted once we have conclusively answered your inquiry and there are no other retention obligations to the contrary.

Handling application data

You have the option of sending us an application (e.g., by mail, online application form, or email). The personal data obtained in this way will be stored and processed by us for the application process.

The basis for processing is Art. 6 (1) (b) DSGVO and Art. 6 (1) (a) DSGVO, provided consent has been given. To the extent German law is applicable, Section 26 of the Federal Data Protection Act (BDSG) in particular serves as the legal basis for processing. You can revoke your consent at any time. The legality of the processing carried out up to the time of revocation remains unaffected.

If the application results in an employment relationship, the data collected will be stored for the purpose of processing the employment relationship on the basis of Art. 6 (1) (b) DSGVO. If no employment relationship is established, the data will be stored on the basis of Art. 6 (1) (f) DSGVO for the duration of the statutory claims, in particular due to discrimination in the application process. This is necessary for defense against any lawsuits or allegations. If consent has been granted, the data will be stored for a longer period based on Art. 6 (1) (a) DSGVO. You can revoke your consent at any time. The legality of the processing carried out up to the time of revocation remains unaffected.

If no employment relationship is established, the applicant can be added to our applicant pool. All application details will be saved so that the relevant person can be contacted when suitable job openings arise.

Data will be stored in the applicant pool exclusively after consent has been granted on the basis of Art. 6 (1) (a) DSGVO. This consent can be revoked at any time, after which the relevant data will be deleted unless there are legal reasons for retention. Deletion will occur automatically no later than two years after consent is granted. The legality of the processing carried out up to the time of revocation remains unaffected.

Privacy Policy

Data protection information pursuant to Art. 13 DSGVO

Name and address of the controller

Name and address of the data protection officer

General information on data processing

Legal basis for the processing of personal data

Data deletion and storage period

Note on data transfer to third countries

External Links

Rights of the data subject

Provision of the website (web host)

Use of Local Storage Items, Session Storage Items, and Cookies

Use of external services

Analytics

Consent Management

Content Delivery Network (CDN)

Content Management System

CRM Systems

Display Optimization

Data Protection Software

Forms and Surveys

Interface Software

Search Engine

Social Media

Advertising

Contact Forms

Handling application data