Digital Operations
TMS Consulting
Optimized transport management for on-time and cost-effective deliveries thanks to TMS
Increasing complexity in transport management is not uncommon as companies grow in size: transport capacities are not optimally utilized, transport costs rise unexpectedly and route planning becomes a challenge. A transport management system (TMS) improves your analysis capabilities and provides a solid basis for negotiations with transport service providers.
A TMS is a software solution that supports the efficient planning, organization and management of goods transports. It performs complex calculations to ensure timely, fast and cost-effective deliveries. The software monitors and controls the entire process from dispatch to goods delivery, both on the inbound and outbound side. This increases transparency in the supply chain, as you know where your goods are at all times and can react more quickly to deviations or delays. A transport management system interfaces with your ERP system and offers the option of interacting with your warehouse management system (WMS).
Relieve employees and minimize freight and transport costs with a TMS
The decision to introduce and use a transport management system can have various reasons. A TMS supports day-to-day work by relieving employees in transport planning by automating processes, increasing the security of processes and minimizing costs. It also reduces extensive documentation, time-consuming freight cost accounting and optimizes inventory management in the central warehouse. This creates a solid basis for analyzing transport orders within the company. Targeted algorithms optimize loading and route planning and help to minimize transport costs. In addition, the transport management system increases the ability to analyze and supports the negotiation of attractive freight rates.
TMS selection
Choosing the right transportation management: We navigate you successfully through the provider jungle!
The selection process for a transport management system confronts companies with the question of which TMS is best suited to the company’s requirements. However, a large selection of software solutions on the market and a large number of possible implementation partners lead to a complexity that should not be underestimated.
So that you can make the best possible use of the transport management system, we compare the functions offered by the software providers with your company-specific requirements. With our expertise in logistics and transportation management, we guide you through the entire TMS selection process in a structured manner. First, we analyze your existing transport processes and define the system requirements. We then guide you through the process of selecting the right TMS and implementation partner to help you achieve successful transportation management.
Our service packages:
- Include the existing transport management processes
- Develop the requirements for the TMS to be introduced
- Create tender documents and specifications for system and supplier selection
- Accompany the selection process of the TMS and implementation partner
- Develop recommendations for action and a roadmap for implementation
Your benefit:
- You receive a state-of-the-art process definition of your transportation management
- You are guided through the selection process in a comprehensive and transparent manner You select the implementation partner according to your requirements
- You receive a personal roadmap for the introduction of a TMS
Katrin Söntgerath
Senior Consultant
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TMS introduction
Your key to success: the right building blocks for your new TMS system
With the successful selection of a suitable transport management system and implementation partner, you have passed the first milestone in the implementation process. At the same time, however, this also means the start of the actual, often much more complex implementation project for your company. Careful planning is required to master this complexity. The TMS must be configured according to your requirements, the various parties must work together efficiently and resources must be available on all sides. This is the only way to ensure a successful go-live.
We support you in mastering this successfully and are your partner for the smooth introduction of a transport management system. We take over the planning and management of the project for you. At the same time, we enable your organization to live the new processes and ensure that the go-live of your transport management system is a complete success.
Our service packages:
- Create project and stakeholder management to meet defined project goals (e.g. time frame, costs, requirements)
- Develop target processes to design an optimal workflow with the new system
- Derive needs for change, such as organizational adjustments
- Support with professional change management and transformation management
- Providing procedural support for business integration tests
- Compare the success of the implementation with the defined requirements
Your benefit:
- You carry out projects efficiently
- You introduce lean and optimized processes
- You implement the previously defined requirements
- You involve all key users and process owners
Process consulting
The new TMS as an opportunity: Optimize your transport processes now!
Your business processes are the key to your success. This also includes transportation management processes. Your transport processes are subject to constant external influences, such as adjustments by transport service providers. They must therefore be flexibly adaptable to ensure the long-term success of your company. However, this adaptability also entails the risk that transport processes are not aligned with the overarching goals of your organization and that inconsistencies arise at interfaces.
Our process experts at Rothbaum optimize your processes and prepare them for the future transport management system. We put your current transport processes through their paces and derive targeted target processes from them. In this way, you gain transparency about your current processes and develop future-proof end-to-end processes.
Our service packages:
- Record actual processes with key users
- Developing realistic target processes
- Derive use cases for the beauty contest of provider selection
- Develop end-to-end processes for implementation in the new TMS
Your benefit:
- You receive a transparent status quo assessment of your current transport processes
- You develop sustainable and value-oriented target processes
- You define clear process requirements for your implementation partner
- You optimize your processes for a state-of-the-art TMS
Organizational development
Optimized transport management for a successful and sustainable organization
Process changes cannot be implemented overnight and also entail structural changes. The introduction of a TMS has a significant impact on the organization and, in particular, on the areas involved in transport management. When a transport management system is introduced, the organizational structure in distribution logistics, inbound logistics or in the warehouse is often adapted. The appropriate organization must be further developed or redesigned in order to take full advantage of the TMS.
At Rothbaum, we support you in developing the right organization by setting up or restructuring departments. To this end, we carry out a comparison between the new process requirements and the organizational structure. Responsibilities are clearly defined and tasks are assigned to the relevant departments. Work with us to lay the foundations for a vibrant organization in the field of transport management.
Our service packages:
- Developing structural elements with your teams
- Develop a goal- and solution-oriented management culture
- Developing profile descriptions in transportation management
- Support your team in change and development processes
- Implement agile ways of working and thinking in your organization
Your benefit:
- You create a clear organizational structure with a clear distribution of tasks and responsibilities
- You ensure intrinsically motivated employees
- You establish an organization in which the new processes are put into practice
Change management
Master the TMS introduction with targeted change management!
The introduction of a TMS is an extensive project for companies and therefore also means a major change for the organization and its employees. When introducing a transport management system, this particularly affects employees in transport management. Working and dealing with the new software, but also with adapted and new processes, is often a major challenge. It is therefore important to involve your employees in this change process right from the start. This promotes acceptance and motivation to drive the change forward as an organization as a whole.
Our experts at Rothbaum support your company in every phase of the TMS implementation. With customized change management, we work with you to develop the right measures for communicating and training your employees. This enables us to ensure that your employees are appropriately involved from the outset and prepare your entire organization for the changes brought about by the TMS introduction.
Our service packages:
- Develop a change management concept
- Derive concrete measures to support change
- Develop a communication strategy
- Derive concrete communication measures
- Develop training and empowerment concepts and measures
- Evaluate and track the effectiveness of the measures introduced
Your benefit:
- The new system is introduced efficiently and effectively into your organization
- You engage your employees right from the start so that they successfully acquire the necessary know-how to operate the TMS
- You ensure that your employees are consistently motivated throughout the entire project
PMO
Strategic project management: Shaping the path to TMS project success with confidence
The introduction of a transport management system is a complex project for companies. During the course of the project, at least a large part of your organization is usually involved. But the boundaries even go beyond those of your own company: external partners also need to be integrated into the project. Careful project management is therefore essential in order to successfully master the TMS implementation. Common project goals must be agreed, the progress of the project must be transparent and the risks must not be ignored.
At Rothbaum, we support you right from the start with the introduction of a new transportation management system. We help you to develop a stringent project plan and implement optimum cooperation between the individual stakeholders. During the project, we monitor progress and develop appropriate countermeasures if risks arise.
Our service packages:
- Develop project goals and milestones
- Create a detailed phase and milestone plan
- Derive specific tasks and responsibilities
- Define a collaboration model
- Monitor project progress and carry out risk assessments in the event of schedule deviations
- If required: Set up an agile project management framework to plan and control project tasks (e.g. based on Scrum or Safe)
Your benefit:
- You receive transparency about the progress of the project
- Proactive handling of risks in the project
- They promote efficient and effective collaboration with stakeholders
- You ensure clear communication throughout the entire project team
- You adhere to the schedule and the timely implementation of the TMS introduction
